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As Edinburgh Accountants, it only seems like yesterday when we were working all the hours to finalise self assessments.\u00a0 Since the end of January we experience some respite, before we then have to tackle the closing off of 17\/18\u2019s payroll, and open up 18\/19\u2019s new payroll.<\/p>\n
If you have the joys of running a payroll, the following seven steps should help you successfully navigate the steps required to successfully close one payroll year and set up the next.<\/p>\n
If you took on the payroll partly through the year, you should have entered opening balances into your payroll system.<\/p>\n
Prior to closing off, check to ensure that not only the organisational balances are entered correctly, but also if you have an employee starting during the year, ensure that their opening balances are also entered into your Xero payroll system correctly.<\/p>\n
Although it is recommended to reconcile payroll throughout the year it is also good practice to reconcile payroll at the year end.\u00a0 You are looking for any rogue transactions hitting the payroll general ledger accounts<\/p>\n
In Xero we use three reports<\/p>\n
There is no difference in running a final pay run, to a normal monthly pay run, just ensure that any year to date figures on payslips match up with what you would expect.<\/p>\n
Remember to submit your final Submission to HMRC by 19th<\/sup> April<\/p>\n As an employer, you have to provide your employees with P60\u2019s and P11\u2019s by May 31.<\/p>\n Review and amend all of your ongoing employees tax codes.\u00a0 One thing to watch out for, is if someone was on a W1M1 code this should be amended to Cumalative.\u00a0 Also Review the employees NI categories to ensure these are still accurate.<\/p>\n If you have employees you should already be claiming the NI Employment Allowance.<\/p>\n If you are running pension, then remember that the minimum contributions will increase from April 1st<\/sup>. 2% for the Employer, 3% for the Employee<\/p>\n \u00a0<\/strong>Any questions we are only a phone call away.<\/strong><\/p>\n Crunchers – Accountants Edinburgh<\/em><\/strong><\/p>\n \u00a9 Photo Credit <\/strong>Matt Brown<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"4. Download your employees P60\u2019s and P11\u2019s<\/strong><\/h2>\n
5. Set up your 18\/19 Payroll<\/strong><\/h2>\n
6.\u00a0<\/strong>Review National Insurance Employment allowance, and Directors settings<\/strong><\/h2>\n
7. Review New Pension Contributions<\/strong><\/h2>\n