9 reasons to switch to cloud computing – Crunchers, Accountants Edinburgh
At Crunchers, Accountants Edinburgh, we believe that the advantages that cloud accounting can bring to businesses cannot be ignored.
Although we are Xero Certified Accountants, we believe that it is more important that the client has a system that they are happy with, so we will work with all cloud accounting packages.
So, don’t be left behind! Check out the top 9 advantages for small businesses switching to cloud computing.
Cloud computing for business is fast becoming the norm, because storing information and using software hosted on the Internet has many advantages.
1. Save money
Traditionally, a small business spends money licensing software or buying packages to install or download onto individual computers. Cloud computing, on the other hand, can provide ‘Software as a Service’ (SaaS) – including many programs that are available individually.
They’re stored, and backed up on a service provider’s remote servers, that have the highest security installed, instead of on your hard drive so you don’t need a high-end computer to use them.
The automation provided by cloud computing also saves costs. Many companies have slashed their IT overheads because their service providers are directly taking care of updates and program maintenance for them.
2. Save time
Cloud computing was developed to be an on-tap service that requires little knowledge or input from the end user. As such, cloud computing has done away with the end user having to install programs, download updates. You won’t have to stop work for a download bar to fill on your screen or an IT staff member to install a program. As a result your service provider will update the software when you aren’t using it. This means that you are safe in the knowledge that any legislation updates, or tax rate updates will be taken care of, and you know that you are always working on the most up to date system.
3. Share more
Staff don’t have to rely on email to contend with location issues. For example, a colleague on a fact-finding trip to Shanghai could find a company document online, rather than waiting for co-workers back at the office to find and email it.
Data storage is one of the core SaaS offerings of cloud computing – it allows even large corporates to access huge databases of information without having to operate their own floors of servers.
This outsourcing means that instead of having to invest in more hard drives and servers to increase capacity, a growing business can simply store everything on the cloud. All you need is an Internet connection and devices to access it.
5. Improve reliability
Cloud computing is proving that software as a service, rather than as a product, is more reliable. With so many people using a single program, instead of everyone using individual copies, service providers are directly managing software and being updated about issues immediately.
Fewer problems are arising because software isn’t being downloaded onto individually customised computers containing other programs and systems that the software might not be compatible with.
6. Be mobile
It’s almost as if cloud computing was designed specifically for mobile devices because you don’t rely on the device itself for storage capacity. You don’t have to email documents from home to work computers anymore. Stuck on the train, no worries, you can update your business expenses on the go.
7. Improve security
Security is the biggest issue people have with cloud computing because users have to hand over responsibility for data security to their service providers.
Cloud computing always makes sense when it comes to guarding against physical theft, such as a break-in at a business’s premises
8. Quickly recover from disaster
Backing up important documents on a separate hard drive is important, whether you’re using cloud computing or not. But in the case of a natural disaster that denies you access to your premises, cloud computing can be advantageous.
Because you can access your documents anywhere there’s an Internet connection, cloud computing can be a vital tool to ensure business continuity.
The cost and time savings implied by using cloud computing can be promoted as an advantage in business plans. It’s not just an alternative choice to traditional IT set-ups but an evolution of IT thinking. It can be applied to make a business leaner and more effective at service delivery.
Studies have evaluated the lifecycle cost savings of cloud computing at up to 50% for companies using high numbers of in-house servers. Add to that, the elimination of service interruptions caused by traditional IT issues, such as downloading updates and fixing system errors, and your company can move forward a lot faster than your competition.
If you want further information on cloud accounting in general, or if knowing the benefits of cloud accounting, you want to get it set up, then please get in touch. As Cloud Accounting Specialists, we can help you get the most from your cloud accounting software, putting you in charge, and in control of your business numbers once more.
Crunchers – Accountants Edinburgh
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